HOA maintenance
manuals & more!

You don’t just get an HOA Maintenance Manual - you get expert advice and guidance throughout the process. Our completely customized approach allows us to tailor every aspect of the Manual to your specific development. Schedule a DEMO to learn how we can reduce your risk and what makes our process different.

ProTec Manuals

Maintenance Manual Plus

Our unique and thorough approach throughout the process ensures you are receiving the most detailed HOA Maintenance Manual on the market. Our Manuals provide detailed, easy-to-understand preventive maintenance procedures, schedules, and checklists for each common area component. See why all the top builders trust us with their new developments.

ProTec Manuals

Maintenance Manual

Our Homeowners Association Operation & Maintenance Manuals provide easy-to-understand maintenance information and recommendations on all building components that are to be maintained by the Association.

Project-specific photos for each common-area component
Maintenance information & recommendations for each component
Preventive maintenance schedules & checklists
Manufactured product information
ProTec Manuals

Risk Review Meeting

We provide a free risk review meeting that will help catch an abnormality within any of the documentation or common area construction plans provided. With our extensive experience we have saved builders hundreds of thousands of dollars and helped them avoid numerous pit falls over the past two decades.

ProTec manuals

Site Visit

One of our experienced inspectors will walk your project taking photos of each common area component for the Maintenance Manual. They will also look for any abnormalities as they walk the property and report on their findings.

Are you interested in taking it a step further?

Our Risk Management Program is the end-to-end solution for all new developments. We work with you every step of the way. From designing the HOA plan and DRE documents to servicing and maintaining the community once it has been turned over – our expert team is right by your side throughout the process.

Save time.
Save money.
Minimize risk.

Risk Management Program


Our Manuals provide easy-to-understand maintenance information and recommendations on all building components that are to be maintained by the Association.


We collect all pertinent HOA documents throughout the process and store them for 10 years. This is to ensure all parties involved have the information needed at their fingertips.


During the turnover walk we identify and document any components or areas that have been incorrectly installed, finished improperly (or not yet finished), or installed in such a way that will cost the Association more money to maintain than is necessary.  When appropriate, we will review the construction plans to determine if the suspect installation is or is not “per plan.”


We will manage the implementation of the maintenance manual, inspection checklist and schedules to ensure vendor accountability and operational efficiency.


The Manual outlines the frequency when all common area components should be inspected. We will conduct all quarterly inspections outlined in the Manual and CC&R’s.


Our expert team will execute the maintenance instructions and recommendations outlined in the manual to keep the community you developed in great condition for years to come.

Request a demo today!

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CALGreen requires specific operational and maintenance information be included in the Maintenance Manual, identified as a list in Section 4.410 of CALGreen. The list includes the maintenance of building exteriors, roofs and grounds. When the homes are “attached” condominium Units (Homeowners do not maintain the exterior), the only way to satisfy the requirement is through a combination of a Homeowner Manual and Homeowners Association (HOA) Manual. CALGreen code requires all builders to create and turnover an HOA maintenance manual.

Read CALGreen

SB 800

Senate Bill 800 (SB 800) defines standards for the homebuilding industry and gives builders the right to repair any deficiencies in the homebuilding process before a homeowner can file an action. SB 800 says that in the case of a common interest development (i.e., condominium building), “Owner” includes an “Association.” To be in compliance with the requirements of SB 800, the builder must provide to the homeowner association “reasonable maintenance information” in writing, including the manufacturers’ recommended maintenance schedules or commonly accepted maintenance obligations. Our Maintenance Manuals satisfy these requirements.

*Not all states have “Right-to-Repair” laws; however, our Manuals are a great tool for all developments to reduce liability and minimize risk.

Read SB 800

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